Yes, if a vendor is not a contract vendor, and the order is over $10,000 Penn Purchasing, not PEFS, requires this information. Just because their is a contract with a vendor does not make them a contract vendor with Penn Purchasing.
Penn Purchasing must approve all PO's over $10,000. If PEFS creates a PO for an order over $10,000 Penn Purchasing will cancel the PO request if they do not receive this information in three days. Therefore we ask for this information prior to placing the order.
A simple statement is enough of an explanation, we will pass it along to Penn Purchasing. Again this is not our rule or our decision, if Penn Purchasing requires more information they will not approve the PO.
It will speed up the process and avoid additional emails if a comment were included with the original order requests for any orders over $10,000. Please let us know if you have any additional questions or need additional information.